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Custom business systems

Your custom IT and automation suite, built around how your business works.

We build the digital products and systems your business actually needs: business systems and CRMs, websites, automation, integrations, AI and custom software. So the work keeps moving after you close the laptop.

Start your project Try the free demo Book a free call
Billkeep, our time and invoicing system, showing hours this week, money ready to bill and recent invoices with demo data
Billkeep dashboard with hours this week, money ready to bill, invoices waiting to be paid and recent invoices, shown with demo data
Noon Merch, a merchandise store website from our template library, on a phone

While you sleep, your system should work for you.And it can.

  1. Agreement signedTonight

    Deposit invoice not sent.

    Agreement signed10:12 PM

    Your system sent the deposit invoice the moment Halden signed.

  2. New inquiryTonight

    Late inquiries wait till morning.

    New inquiry11:04 PM

    Your system replied in a minute. They booked a call for 10:00 AM.

  3. October hoursThis month

    14.5 hours not on an invoice.

    October hours12:00 AM

    Your system added today’s logged hours to October’s draft invoices.

  4. Invoice 118221 days

    21 days overdue. No reminder sent.

    Invoice 118212:00 AM

    Your system scheduled a reminder with a pay link for 9:00 AM.

Wednesday

4 of 8 done by your system
  1. Proposal opened 4 times6 days

    No follow up yet.

    Proposal opened 4 times12:00 AM

    Your system drafted a follow up for you to approve.

  2. Filing due Thursday2 days left

    Only in Jo’s calendar.

    Filing due Thursday6:00 AM

    Your system checked deadlines. The filing is on Jo and Sam’s lists.

  3. New hireTomorrow

    Starts tomorrow. No accounts yet.

    New hire6:00 AM

    Your system turned on the new hire’s accounts and shared the templates.

  4. Morning reportToday

    You piece the day together from five inboxes.

    Morning report6:30 AM

    Your system wrote your morning report: what got done overnight and what needs you.

All done automatically, before you even log in.

Wednesday

Time to start your day. Nothing is waiting on you.

Morning reportWed · 6:30 AM

7 jobs done overnight.

  1. Deposit invoice sent to Halden10:12 PM
  2. New inquiry booked a callCall at 10:00 AM
  3. Today’s hours on draft invoices12:00 AM
  4. Payment reminder set for 9:00 AM12:00 AM
  5. Proposal follow up drafted
  6. Filing on Jo and Sam’s lists6:00 AM
  7. New hire’s accounts ready6:00 AM

What we build

Six functions we build,all designed to work together.

Start with the one you need most. Add the next when it makes sense, and it connects to what is already there.

01

Websites

A site that books consultations and drops every new client into your records.

Custom websites designed and coded around your business.

New clientIn your records
02

Business Systems

Casekeep keeps a law firm’s matters, deadlines and billing in one place.

Client records, portals, dashboards, documents, databases and more.

Brightline Phase twoActive
03

Automation

Agreement signed, deposit invoice sent. Nobody has to remember.

Connect your processes and eliminate repetitive work.

Deposit invoice sentAutomatic
04

Integrations

Stripe, QuickBooks and Google Workspace feeding one client record.

Connect the software you already use.

Stripe DepositPaid
05

AI

A morning list of what needs you, with follow ups drafted for your OK.

Build intelligent workflows and agents around your business.

2 follow ups draftedNothing sends yet
06

Custom Software

A quote calculator, a booking engine or an app for your team.

When an off-the-shelf product doesn’t fit.

6 weeks, 2 consultantsQuote ready

Specific solutions

Every business needs something different. For small law firms, we built Casekeep.

Live demo
Casekeep dashboard with unbilled time, revenue, today’s tasks, upcoming deadlines and recent activity, shown with demo data Casekeep matters list with clients, practice areas, rates and open tasks, demo data Casekeep billing screen with outstanding receivables and invoices, demo data Casekeep client record with matters, billing totals and activity, demo data
1234

01Ready to bill,
from every matter

02New inquiries,
waiting in intake

03Deadlines from
the matter record

04Activity logs itself

Casekeep. Built by TheWebSuite for small law firms.Open the live demo

Run a different kind of business? We’ll build yours.

A week at Hollis Law.Running on Casekeep.

A six person law firm
Mon 4:52 PM01

A new inquiry comes in.

Marcus Lee, lease dispute against Harbor Point LLC. Casekeep runs the conflict check on entry.

No conflicts found4:52 PM
Tue 2:10 PM02

The engagement letter is signed.

It goes out for e-signature and Marcus signs it in his client portal.

Signed, certificate saved2:10 PM
Wed 11:20 AM03

A hearing is set for Oct 22.

It goes on the matter, and all three people on it see the date.

Reminders start Oct 153 people
Thu 3:05 PM04

Marcus asks for an update.

He asks in his portal. The answer, the documents and the invoices are in one place.

Answered, with the filing3:40 PM
Fri 5:00 PM05

The week’s time is billed.

Batch billing turns 142.3 hours into one draft invoice per matter, ready to review.

18 drafts to review5:00 PM
01 of 05Example firm. Names are made up.

Proof, not promises

We use our own systems too.

Our clients get one page to read the proposal, sign and pay, and each step opens the next on its own.

TheWebSuite client portal showing a project proposal for Pam's Flowers, awaiting a decision

Fully automated

  1. InquiryOct 1
  2. Consult bookedOct 1
  3. QuestionnaireOptional
  4. ProposalOpened Oct 3
  5. Contract
  6. Deposit
  7. Client

Every project starts with a real conversation.

Every request answered within one business day

Yours to keep. We keep it running.

We host it and look after it for you, unless you tell us otherwise. It is licensed to your business for life, and if you move, we hand it over within 14 days.

What you keep

  • Paid once, with no subscription to keep it.
  • Your data, your content and your domain.
  • Leave any time: readable code, your data and move steps within 14 days.

What we look after

  • Hosting and security
  • Updates and fixes
  • Answers within one business day

Third party services like Stripe keep their own terms and fees.

How it comes together

Four steps, from first call to launch.

1

Talk

We learn how your business works, from the first inquiry to the final invoice.

2

Plan

We tell you what to build, and only that. You get a fixed written quote before you commit.

3

Make

We build the pieces you need: a website, the system behind it, automations, or just one of them.

4

Launch and look after

We set it live and show your team. Then we stay on to support it, if you want.

Your own app

Your system, on your team’s phones.

We set your system up as an app with your business name and your icon. One tap on the home screen opens it, on iPhone, Android and the desktop.

  • Your name and icon on the home screen
  • The same records on every phone and computer
  • Set up by us, ready the day you launch
Billkeep open as an app on a phone, showing hours this week and money ready to bill, with demo data

Every system we build is a Keep.

Not ready for a custom system?

Start with something ready made. Same standard.

Explore products
System

Casekeep

Not another Clio. Your firm’s own system.

Casekeep dashboard
System

Billkeep

Track the time. Send the invoice.

Billkeep report of hours by client
System

Plankeep

Plan the week by person. Pay for it once.

Plankeep board
System

Tradekeep

Run every job. From quote to paid.

Tradekeep crew schedule

And you go home on time.

What’s waiting on youtonight?

Tell us what slows your business down. We’ll build what fixes it.

Start your project Book a free call

Every project gets a fixed written quote before we start.

Book a free call
Custom IT and Automation Suite | TheWebSuite