ABCDE1ClientStageInvoicePaidNotes2Client AProposal sent?not sentcheck email3Client BOnboarding#1042yessee Drive folder4Client CSigned (I think)#1039partialtyped into CRM too5Client DWaiting on docs#1044??ask the office6Client EKickoff Tuesnot sentrate changed, update7Client FRenewal due#1031yesold sheet has history
1Typed in three places2Only one person knowsSound familiar?
Before and after
Today, ten tools. With us, one system.
We map every tool, login and spreadsheet your business runs on, then replace the parts that do not need to be there. The services that belong stay and plug in.
Before: a website, a CRM, forms, scheduling, e-signature, invoices, documents, email, automation and three spreadsheets, each kept in step by hand.
AfterOne system, built for you
Your systemWebsiteClientsWorkflowsDocumentsPaymentsAutomationInternal tools
1system
1login
1client record
0retyping
After: one system holding the website, clients, workflows, documents, payments, automation and internal tools.
What you stop payingSubscriptions, crossed off
$615a month
MyCase Basic5 users at $50$250
Airtable Team5 seats at $20$100
Dropbox Standard5 users at $15$75
Docusign Standard2 users at $30$60
Asana Starter5 users at $10.99$55
Calendly Standard5 seats at $10$50
Trello Standard5 users at $5$25
$7,379 a year back, for a team of 5
List prices on each vendor’s own site, lowest paid plan billed yearly, October 2026. Your stack is different: we map it on the free call. Your system’s care plan is separate.
A typical stack for a team of 5 costs $615 a month, $7,379 a year: MyCase Basic $250, Airtable Team $100, Dropbox Standard $75, Docusign Standard $60, Asana Starter $55, Calendly Standard $50, Trello Standard $25.
Not another CRM.
Clio, MyCase and HubSpot are one more subscription in that stack, built the same way for everyone and rented by the seat. We build the one system your business runs on, shaped around how you work, and it is yours to keep.
Payments still run through your payment processor. Email is still your email. They plug into your system instead of becoming another island.
Already built, already running
We build systems like this. We run on one.
For law firms
Casekeep
Practice management for a small law firm: matters, clients, time, billing, trust accounting and deadlines in one place, with a client portal built in.
Intake pipeline, from first call to engagement letter
Timers, invoices, payment plans and batch billing
Trust ledger per client and matter, never below zero
Roles, an audit log and e-signature with a certificate
The internal tools TheWebSuite runs on every day. Every lead, proposal, agreement, project, hour and invoice lives in one place.
Client records with their full history
Proposals clients review and accept online
Agreements signed by both sides
Time tracked by project, then invoiced
Your project
ProposalAgreementProjectLaunch
ApproveSigned
What our clients see
The client portal
Each client signs in with a one-time link by email and sees exactly where their project stands.
No password to remember
Review the proposal and sign the agreement
Leave notes on the work and approve it
Invoices and shared documents in one place
How we work
We map your business before we write a line of code.
A client journey, mapped
Proposal
AgreementChased by email
Deposit
OnboardingTyped in by hand
Kickoff
Delivery
ApprovalsWaiting on someone
InvoicingCopied from a sheet
RenewalsOnly one person knows
Offboarding
01
Map the whole client journey
From proposal to offboarding, every step in order: who does it, which tool or spreadsheet it lives in, and what has to happen before the next step starts.
02
Find every bottleneck and manual task
We mark each step that is typed by hand, copied between tools, waiting on someone, or known by only one person, and how often it happens.
03
Write the blueprint, then architect
The plan for your system, built around how your team already works: who does what, who sees what, who approves what. The backend is designed from it first.
04
Build it and launch it
Your website, your team's screens and your client portal go on top of that one backend. We launch it and host it, for at least the first 12 months, and your data is always yours to export.
Ownership
Built once. Yours to keep.
Your data, your content and your brand are always yours. The code stays ours, and you get a lifetime license to use your system for your own business. While we host it, every change goes through us, including work by a developer you bring in. If you ever leave, we hand over your readable code, a full export of your data and written steps for the move within 14 days of your written request, so there is no platform lock in.
Your data and content
Yours
The code
Lifetime license
Hosting
With us, $29 a month, first 12 months
If you leave
Handover within 14 days
Keep the system. Choose who maintains it. We host it after launch, for at least the first 12 months, and keep securing and improving it with optional Care, or after the handover your own team or another developer looks after it. The License Terms have every detail.
Outside services keep their own terms and fees. Stripe is still Stripe, Google Workspace is still Google Workspace.
A fixed package
Client Journey Autopilot. From inquiry to deposit, on its own.
Every new client follows the same path without anyone chasing it: they ask, get a reply, fill in your intake, sign, pay the deposit and get a welcome. You see where each one stands on one screen.
$2,500one-time
Fixed price for this scope. Half to start, half at launch. Hosted with us, $29 a month for the first 12 months, and yours to keep once paid.
An inquiry form on your site, with an automatic first reply
A client record for every inquiry
Your intake questionnaire
Your agreement from the intake, signed online
A deposit link and a welcome email
Up to three reminders for anything unsigned or unpaid
TheWebSuite does, and you get a lifetime license to use your system for your own business. Your data and content are always yours, and your data exports any time. While we host it, every change goes through us, including work by a developer you bring in. If you leave, we hand over your readable code, a full export of your data and written steps for the move within 14 days of your written request. Outside services, like your payment processor, keep their own terms and fees.
What happens after launch?
Your system keeps running and it is yours to keep. We host it, $29 a month for the first 12 months and then month to month, and maintain, secure and improve it as optional care. Or after the handover your own team or another developer takes it on.
How long does a build take?
It depends on what your system needs to do. You get the timeline in writing before work starts.
Do I have to replace everything?
No. We replace the parts of your stack that do not need to be there. The services that belong, like your payment processor and your email, stay and plug in.
Who is this for?
Service businesses of every size, from a solo attorney to a firm of fifty, running on spreadsheets and too many tools: law firms, professional services, consultancies and agencies.
Tell us how your business runs. We’ll build the system for it.
